Event Coordinator

Position

Nordregio is currently seeking to expand its communications team with a full-time event coordinator to plan and execute external and internal events that promote our research and organisation. A successful applicant has a relevant educational background, at least two years of experience working with events, and preferably some experience in project management.

As an event coordinator at Nordregio, you are organised, creative, and self-motivated and fit well into our cooperative, international work environment with many parallel tasks. You are also a constructive team player who supports our communication advisors with the planning and implementation of impact ful events. You will be open to travelling and organizing events across the Nordic Region and occasionally in EU countries.

Our work is guided by the Nordic Vision 2030: to become the world’s most sustainable and integrated region in the world. We want you to contribute to Nordregio’s ambition of being an environmentally conscious, caring, and equal workplace. Experience in Nordic co-operation is an advantage, but mastering English and a Scandinavian language is required.

Requirements

• The position requires vocational training or a bachelor’s degree in event coordination, communications or another relevant field

· At least 2 years of experience in a similar role

• Fluent in English and at least one Scandinavian language.
• Highly motivated with a sense of detail and an ability to plan and manage high-level events.
• Ability to work independently, as well as in a team. You will collaborate with communication advisors and researchers internally, external suppliers, as well as stakeholders.
• Good command and understanding of digital event tools (we use ungapped) and CMS (wordpress)
• Experience working with streaming (in a studio), video content and editing is an advantage.

Key personal attributes

· Strong Communication Skills: Both verbal and written communication skills are critical for coordinating with team members, vendors, and clients, and promoting events effectively.

· Creative Problem-Solver: The ability to think creatively and adapt to unforeseen challenges during event planning and execution.

· Team Player: Someone who works well in a collaborative team environment, but can also take charge and lead projects when necessary.

· Calm Under Pressure: The capacity to remain composed and effective in high-pressure or last-minute situations, especially on event days.

· Adaptable and Flexible: The ability to handle changes in plans or last-minute adjustments with ease.

· Networker and Relationship Builder: Someone who is skilled at building relationships with colleagues, vendors, clients, and other key stakeholders.

Main responsibilities

• Develop and plan the institution's flagship external events, including our annual conference Nordregio Forum
• Coordination and ordering services for events, such as venues, food, accommodation, livestreams, etc and outreach to speakers and relevant stakeholders for events.
• Travel and coordinate event production at venues across the Nordic region and mange contacts with suppliers throughout the region
• Plan and implement strategic internal events and conferences, liaising with our internal administrative team
• Manage budgets and track expenses for events
• System manager for our event coordination tool (Ungapped)
• Advise project managers on organizing project workshops and if time allows support implementation
• Contribute to the communication department's studio and webinar activities
• Responsible for ensuring that events follow the institution's sustainable events checklist

Why Nordregio?

Working at Nordregio means significant career development potential in terms of enhancing your communications skills and toolbox, experience in project management and knowledge of regional development and sustainability issues. You will also have ample opportunities to collaborate with regional and municipal stakeholders in the Nordic countries and attend high-level international meetings.

In addition, Nordregio pays special attention to its employees’ wellbeing, offering competitive health benefits, encouraging social gatherings and peer-to-peer learning, and supporting the international atmosphere. Our team boasts almost fifty curious minds from fifteen different countries.

Nordregio is a Nordic research institute for sustainable regional development and planning, founded by the Nordic Council of Ministers in 1997. We are a part of the Nordic co-operation, together with 12 other institutions across the Nordic Region. Our office is located at beautiful Skeppsholmen in the heart of Stockholm. More about us: www.nordregio.org

What we offer

The position starts as soon as possible – or is subject to agreement. Nordregio offers competitive salaries and an initial full-time contract of four years (with possibility of another four years extension). According to the agreement “Avtale om rettstilling for samnordiske institusjoner og deres ansatte”, you are entitled to a leave of absence from your present position for the duration of your employment at Nordregio if you are employed by the State in a Nordic country.

How to apply

Upload your application, including a CV and references no later than 18 October. Interviews will be carried out at the end of October.

For further information, please contact:

· Head of Communications Annika Östman ([email protected] or phone +46 707205819)

· Senior Communications Advisor Anne Katrine Ebbesen ([email protected]) or phone +46 723034204

· Local union representative Åsa Ström Hildestrand ([email protected] or phone +46 739281896)

For further information about Nordregio, see www.nordregio.org