Arbetsbeskrivning

We are looking for a proactive and organized individual to join our team as Office Manager/HR Assistant. This is a hybrid role that blends administrative support, office management, and project coordination, ideal for someone eager to grow and take ownership of day-to-day operations in a dynamic environment.

Key Responsibilities

HR Assistant

• Maintaining and updating employee records in HiBob
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• Preparing employment contracts, addendums, and HR documentation
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• Managing onboarding/offboarding processes and employee changes
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• Scheduling interviews and supporting managers with recruitment via Teamtailor
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• Preparing offer letters and coordinating background checks (Validata)
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• Supporting internal communications, engagement surveys, and HR initiatives
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• Assisting with HR reporting (headcount, turnover, engagement metrics)
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• Helping with wellbeing, learning, and cultural initiatives
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• Providing general HR and project support to the leadership team

Office Management

• Maintain a well-organized and welcoming office environment
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• Order supplies and manage inventory
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• Coordinate office maintenance, vendors, and service providers
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• Support with scheduling, room bookings, and internal events
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Administrative & Team Support

• Assist leadership and teams with scheduling, travel arrangements, expense reports and meeting coordination
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• Help prepare internal documents, presentations, or reports
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• Act as a point of contact for day-to-day employee queries relating to internal company events, office space or ongoing internal projects
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Project Coordination

• Assist with planning, tracking, and follow-up of internal projects
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• Planning and coordinating company events - including the Christmas and Summer Parties, conferences and other company-wide events
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• Coordinate timelines, deliverables, and meeting notes
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• Support cross-functional teams with administrative and logistical tasks
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• Help ensure project documentation is up-to-date and organized
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Who You Are

• Highly organized and detail-oriented
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• Strong multitasker with excellent time management skills
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• A team player with a positive, service-minded attitude
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• Excellent written and verbal communication skills
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• Comfortable handling sensitive information with confidentiality
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Qualifications

• Previous experience in office administration, executive assistance, or project coordination is a plus (but not required)
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• Fluent in English (or other languages are a bonus)

Preferred Qualifications

Bachelor's degree or equivalent experience preferred