Arbetsbeskrivning

As the Office Coordinator, you will have multiple levels of responsibility between Calabrio facilities and providing administrative support, performing daily office tasks, expense management, vendor relations, etc. Work may require analysis, use of initiative, independent judgment, and staying knowledgeable of corporate policy. This person may make contacts of a sensitive, complex, and confidential nature. Plus, more!

It's a part-time (20h per week) contract with a fixed term from January 2025 until April 2026.

What you'll be doing

• Drive global employee relations and morale activities including special events, wellness and safety initiative.
• Assist in lease renewal and document retention for locations outside of the United States and Canada.
• Assist in budget planning for office events, meetings, and any other items needing to have financial consideration.
• Liaison to the Director of People Operations position to answer facility questions and concerns.
• Assist in vendor selection, communications, and management.
• Collaborate with Finance, Tax, People Team, and Administration Teams to ensure financial compliance. Purchase of furnishing, office materials and other facility related items.
• Collaborate with IT for office equipment trouble shooting technology implementation and updates.
• Partner with HR on SWE work environment, compliance, policies and tasks

We're looking for

• Strong collaborative, team player who enjoys working on a highly cross-functional team.
• Change-maker, someone who is excited about revamping and streamlining processes for better efficiency.
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy.
• Eager to learn and have a can-do attitude.
• Comfortable with a fast-paced and fluid environment.
• Approachable and calm under pressure
• Proactively monitors environment and resolves issues that may arise with minimal disruption to business operation

Requirements

• Previous experience in an office coordinator or a receptionist role.
• Proficient in Swedish and English at a minimum B2 level.
• Proficiency in the Microsoft Office Suite.
• Excellent written and verbal communication skills, able to effectively communicate with senior leadership, employees and team members.
• Local to the Stockholm area and comfortable working in a hybrid environment.