Arbetsbeskrivning

Your Mission  As an Executive Assistant, you will play a key role in the organization by supporting the CFO and General Counsel of Securitas Europe with planning, coordination, communication, and other administrative tasks to structure and facilitate their work lives. You will manage and coordinate the calendars and meeting bookings for the CFO and General Counsel, with many meetings occurring across different time zones.

You will plan and coordinate conferences and events in Sweden and Europe from start to finish, assist before and during meetings, and proactively prepare meeting agendas, structures, and presentations that you creatively and independently create in PowerPoint.

It is essential that your organization skills are exceptional, reflecting your confident as an assistant. You take initiative and responsibility in your role and ensure quality in everything you do, regardless of the task at hand.

Examples of other tasks:

• Administrative support before and during physical and digital meetings
• Handling travel arrangements including flights, hotels and taxis
• Email management for both managers as needed
• Other administrative tasks such as handling invoices, receipts, time reporting, yearly planning of larger meetings/conferences etc.
• Gather and organize information, present nicely and professional, and ensure that all submissions are completed and submitted on time.

This is a full-time position based at Securitas HQ in Stockholm at Lindhagensplan 70, and you are expected to be in the office four days a week. You will report directly to the CFO who is based in Stockholm. The General Counsel is based in Brussels, which will require some travel a few times a year.

Your Background  To succeed in this role, we see that you have 8+ years of experience as an Executive Assistant and feel confident in the role. You have previously worked in a fast-paced international context with multiple contact points and can adapt to different situations and cultures. Integrity and ownership are natural for you, and you are used to provide a high level of support where you ensure quality in everything you do. You are a team player who handles multiple tasks simultaneously with curiosity and precision, flexibly adjusting your priorities. Working structured and efficiently under tight deadlines is something you are accustomed to. Furthermore, you have a proactive approach and are always one step ahead. You have an eye for detail and are motivated by always doing that little extra that makes the people around you thrive. You value relationships and are driven by your desire to help others since you have a lot of different contact points both internal and external, such as other Executive Assistants, partners and colleagues.

You are fluent in English, both verbal and written. Your knowledge of Office 365 is good, and you can easily familiarize yourself with new systems.

It is an advantage if you have previously worked in a publicly traded company.

An academic degree is desirable.

About Securitas  Securitas is a Swedish security company, and the Swedish operation is part of the Securitas Group, which operates in 44 countries worldwide and employs 341,000 people. In 2023, total sales amounted to 157.249 MSEK. Securitas Europe provides protective services in 21 countries in Europe and has 123,000 employees.

Securitas’ core values of Integrity, Vigilance, and Helpfulness are the guiding principles of the company and permeate our work at all levels. These values also guide our employees in their daily interactions with customers, colleagues, and the community in which we operate.

Read more about Securitas here.

Interested?  In this recruitment, Securitas is collaborating with Wise Professionals, The Pace. To ensure an objective and non-discriminatory recruitment process, you will undergo work psychological tests if you proceed in this process. If you have questions about the position, you can contact the responsible recruitment consultant Elin Eriksson at [email protected]. We work with ongoing selection, and the position may be filled before the application deadline.

Warm welcome with your application!