Arbetsbeskrivning

We seek for an office manager able to own and lead some supportive working conditions and environment for a 35 employees growing company.

Forward-looking and "love to help" mindset the DNA of the role.

Accounting

• Assign and tag ‘affärsområde’ and projects to incoming supplier invoices
• Send the supplier invoice for approval/authorization
• Coordinate with approver/authorizer if any problems
• Coordinate if goods is delivered
• Creating customer invoices
• Expenses
• Credit cards

Onboarding new employees

• Offboarding employees
• Breezy (help Aymeric when needed)
• Arbetsförmedlingen (post ads)

Purchases to the lab

• All non recurring purchases
• Contractors & supplier contacts

Purchases to the office

• Recurring + non recurring purchases
• Contractors & supplier contacts

Incoming Deliveries

• All incoming goods

Outgoing shipping

• All outgoing goods

Office management activities

• Empty mailbox
• Fob administration
• Reporting to AH if anything needs to be fixed
• Cleaning of premises
• Admin for most of our software (excluding Dropbox, Benchling, ESET).
• Filing + signing of agreements (NDA, CDA). “Commercial database“
• Food ordering (recurring and non recurring)
• Keeping track of inspections (health department in Solna, Electricity inspection (IF, Elektriska nämnden, Bereko, Presto)
• Event planning
• Travel arrangements (internal and external)
• Keep EZ Wiki up to date
• [email protected] + [email protected]

WES

• Monthly meetings + yearly meetings with actions
• Office security and general wellbeing
• Surveys
• Fire training, First Aid training
• Evacuation list

Öppen för alla Vi fokuserar på din kompetens, inte dina övriga förutsättningar. Vi är öppna för att anpassa rollen eller arbetsplatsen efter dina behov.