Arbetsbeskrivning

Kosovos ambassad i Stockholm söker en administrativ assistent. Duties and Responsibilities: Under the supervision and responsibility of the Head of Mission, undertakes the below duties and responsibilities: - Preparation of reports and simple correspondence; invoice processing; payments for equipment; licenses and forms of host governments; and financial documents. - Processing postal services and diplomatic suitcases for embassies; selection and distribution of incoming and outgoing correspondence; arranging the postal services and transport of goods. - Maintaining accurate inventory of embassy assets; maintenance of supplies, including office supplies; supplies for equipment, and equipment needed for minor maintenance. - Maintaining the space for storing and archiving of embassy files. - Addressing payments for air freight and transport of household appliances for embassy staff; processing of invoices for consignments and customs documents. Criteria and required conditions: - Have at least a high school diploma; - Be a citizen of the Republic of Kosovo or a citizen or permanent resident of Sweden, or a citizen of a third country; - Knowledge of Albanian and English is required, while Swedish is desirable. - Have general knowledge of working with document processing software's; - Proven ability to systematize and maintain documentation, determine appropriate solutions; - Have proven and effective written and oral communication skills of the languages; - Knowledge on providing diplomatic services; - Have excellent self-organization skills; abilities to effectively work under pressure; - Have 3 years of relevant work experience.