Arbetsbeskrivning

Gemkom Engineering and Machinery Filial is a recently established branch of Gemkom, a leading Turkish engineering and manufacturing company operating across various sectors within the steel industry.

We are proud to contribute to the project initiated by Stegra AB (H2 Green Steel), establishing a steel production facility in Norra Svartbyn, Boden. This facility will utilize an innovative, near fossil-free production method based on hydrogen gas.

Gemkom’s scope of work includes the installation of machinery integral to the steel production process, encompassing mechanical, electrical, and plumbing disciplines.

We now want to employ an Document Controller. The work tasks may include, but are not limited to;

Position Summary

The Document Controller is responsible for managing, organizing, and maintaining project documentation to ensure accuracy, accessibility, and compliance with company procedures and contractual requirements. The role supports efficient information flow between project teams, clients, and contractors.

Key Responsibilities:

1. Document Management

· Maintain and control project documentation including drawings, technical documents, contracts, and correspondence.

· Ensure documents are properly registered, classified, and stored in the document management system (DMS).

· Track document revisions and maintain version control.

2. Distribution and Communication

· Distribute documents to relevant stakeholders according to project distribution matrices.

· Ensure that the latest approved versions of documents are available to project teams.

· Coordinate document submissions between contractors, consultants, and clients.

3. Document Control System Administration

· Manage electronic document management systems such as SharePoint, AutoCAD Cloud, Omega365, or similar platforms.

· Ensure proper naming conventions, metadata, and document numbering systems are followed.

4. Meeting Documentation and Minutes

· Attend key project meetings involving major stakeholders when required.

· Record accurate meeting minutes, including decisions, action items, and responsibilities.

· Prepare and distribute meeting minutes to relevant stakeholders within the required timeframe.

· Maintain a structured archive of meeting minutes and action trackers for project reference.

5. Tracking and Reporting

· Maintain document registers, transmittal logs, and submission trackers.

· Monitor document approval workflows and follow up on overdue responses.

· Prepare periodic document status reports for project management.

6. Quality and Compliance

· Ensure document control procedures comply with company policies and project requirements.

· Support audits and quality checks related to documentation.

Qualifications and Requirements (not mandatory):

· Diploma or a Bachelor’s degree.

· At least 2 years of experience in document control and relevant process management.