Do you have proven experience as an administrative assistant/secretary, preferable in a multicultural working environment? Do you have excellent communication skills, and the ability to handle confidential information? If you’re also a structured, responsible person, then this might be the position for you!

About the position

Perido is looking for an Administrative Assistant to our client, an independent and important agency of the European Union. You will be working partly from home and partly at the office, minimum 2 days a week, based just north of central Stockholm.

Your daily tasks

In this role, you will provide general administrative and secretarial assistance and support the Section’s processes and workflows. The administrative tasks include:

• Receive and process incoming calls, mail, and documentation
• Respond to queries and requests for information with a high level of service attitude, tact, discretion, and confidentiality
• Draft and finalize correspondence and other documents, minute taking during meetings
• Organize and coordinate appointments, business trips and meetings including the logistic preparations, documentation, and follow-up
• Assist in the preparation and follow-up of financial documents, such as orders and reimbursements
• Assist in the preparation of statistics and reports
• Manage electronic and paper documents (contact lists, mailing, photocopying, scanning, filing and archiving)
• Perform any other task assigned by the supervisor

Your characteristics

To succeed in this role, we see that you have excellent team-working ability and strong interpersonal skills with the ability to communicate with people at all levels within the organization. You have a high level of responsibility and know how to prioritize and work on several tasks at once. We think that you can work under pressure, have a high level of discretion and the ability to handle confidential information. Furthermore, you are a true team player who knows how to communicate efficiently at all levels, internally and externally.

Does this sound like the job for you? If so, please send us your application as soon as possible, we look forward getting to know you!

Note! For this position you need to provide us with a curriculum vitae in English and in the Europass CV template (https://europa.eu/europass/sv). We also need a letter of motivation, explaining which job specific expertise and personal characteristics you can bring to the job (of maximum 1 page).

Qualifications:

• Proven experience as an administrative assistant/secretary
• Excellent skills in preparing correspondence and other documentation
• Good numerical skills
• Good experience using spreadsheets, tables of figures and basic financial planning skills
• Thorough knowledge of Microsoft Office (Word, Excel, Power Point and Outlook)
• Excellent command of English; spoken and written

Meritorious

• Previous work experience in a multicultural environment

Contract type and hours

Full time, consulting assignment until 2024-06-30, with the possibility of extension. Start asap.

Application

Please apply on our website perido.se/. Click on the apply button in the advertisement for the current position and fill in your information and attach your CV. We recommend that you submit your application as soon as possible as selection is ongoing. Note that certain information regarding the assignment and / or the client company may have been deliberately disclosed from the advertisement, only when contacting the responsible recruiter will you receive all the information you need.

If you have questions or concerns, you are also welcomed to contact us at [email protected] and one of our recruitment communicators will answer you. Always enter the reference number 34487 in the subject line.

About Perido

Why are we called Perido? It comes from the Latin word Peridoneus which means "well matched". Matching our consultant's competence and career focus with our clients' needs is what we do best! Perido is a consulting and recruitment company in the white-collar sector that helps you to the next step in your career and our vision is for everyone to thrive and be engaged at work. We have grown steadily since the start in 2003 and today we are 50 employees internally and over 800 consultants on assignment all over the country. As a consultant with us, you become an important part of our organization and you grow together with us by strengthening your skills in our clients' organizations. Read more about us at Perido: perido.se/om-oss/om-oss-undermeny/.