Arbetsbeskrivning

Within the newly established Internal Justice Secretariat (IJS), working in close coordination with the Registrar, and in support of the Chairs and Deputy Chairs of the boards, you will provide day-to-day administrative assistance to facilitate the smooth organisation and proper documentation of appeals and disciplinary proceedings before the Boards in accordance with CERN's legal framework and confidentiality requirements. Your responsibilities Provide administrative support to the Registrar, Joint Advisory Appeals Board (JAAB), and Joint Advisory Disciplinary Board (JADB), and their panels in handling appeals and disciplinary cases. Manage end-to-end processing of case files from registration to closure in line with procedures. Register and track incoming submissions and correspondence in the case-management system. Maintain accurate, secure, and compliant electronic case files. Monitor deadlines and flag delays to the Registrar or relevant Chairs. Prepare and circulate procedural documents, notices, and decisions. Support hearings and meetings (scheduling, documentation, minute-taking, logistics). Act as a point of contact for Boards, members, and internal services on administrative matters. Respond to queries on procedures, timelines, and documentation requirements. Assist with reporting, statistics, templates, registers, workflows, and website updates. Handle general administrative tasks, including guidance on procedures and personnel-related formalities. Your profile Extensive experience providing administrative support to internal justice boards and/or committees. Organising and supporting meetings and hearings (scheduling, documentation, minute-taking). Managing the registration and tracking of formal correspondence and documentation. Creating and maintaining secure electronic case files. Monitoring deadlines and procedural timelines. Solid experience handling confidential and sensitive information. Ensuring compliance with applicable rules, procedures, and data protection standards. Bachelor's degree or equivalent relevant experience in the field of Paralegal or a related field. Your skills Secretarial work. Knowledge of administrative rules and procedures: in particular, the ability to work strictly within established procedures, templates, and workflows, and to provide factual administrative information without offering legal advice. Use of office software packages. Information and document management. Delivers high quality work on time and fulfils expectations. Maintains confidentiality. Proposes ways to improve or streamline existing procedures, processes and methodologies. Assimilates large quantities of information, identifies key issues and formulates conclusions clearly and concisely. Behaves consistently with CERN's values and goals. Spoken and written both English and French. Ideal start date: 01/07/2026 Contract duration (in months): 60 Grade range: 4 Benchmark job: 5B0180 - Executive Personal Assistant Job flexibility: Fully Onsite Be sure to meet the eligibility criteria You are a national of a CERN Member State or Associate Member State. Currently, we cannot consider applications from Pakistani and Lithuanian nationals for positions with a 2026 start date, as the ceiling defined under Article II.5 of the Associate Membership Agreement has been reached. You have relevant qualifications and professional experience. If you have previously held a Staff contract at CERN, you will not be eligible for these positions. Please pay attention to the additional criteria and requirements for this specific position and mentioned above. You will need these documents to complete your application Your CV (English or French) Any document you consider relevant to your application