Arbetsbeskrivning

Core mission The Institut Laue-Langevin (ILL), situated in Grenoble, France, is Europe's leading research facility for scientific research using neutrons. Every year, we host over 2000 visits by scientists, who come to the Institute to carry out world-class research. Within our Projects and Techniques Division, which is responsible for the development of the ILL's experimental stations (known as 'instruments') and for technical support, we currently have a vacancy for a Bilingual Assistant (English/French). Your tasks Together with another assistant, you will provide administrative support for the highly technical groups and departments within the Projects and Techniques Division and will play a key role in their smooth running. Working for several managers, you will have the following duties and responsibilities: . Detailed minute-taking and drafting and formatting important documents in English and French . Planning and organising meetings and events (seminars, workshops, etc.) . Booking travel arrangements and managing expenses claims . Providing general support for visitors (scheduling of visits and access authorisations), welcome newcomers . Performing routine secretarial duties . Managing the content of department, event and project web pages . Acting as the point of contact between members of the Division and outside parties . Managing the follow-up of purchase requests for the Building and Site Maintenance department (assisting the head of department with the preparation of invitations to tender, creating electronic purchase orders, arranging for outside contractors to work onsite) . Managing the administrative monitoring of maintenance contracts . Preparing quotes and organising sales or external services. Your profile . Level 4/5 qualification in Business and Administration or an equivalent bilingual secretarial/administrative assistant diploma. . You have an excellent command of written and spoken English and French; knowledge of German would be a plus. . At least 5 years' experience as an administrative assistant in a technical and/or scientific environment in which English is the working language. . Proficiency in office software (in particular MS Office) and familiarity with webpage and image management tools. . Excellent organisational and time management skills with the ability to multi-task and prioritise work. . Attention to detail and problem-solving skills. . Sound communication and interpersonal skills. What we offer Quality of life: This position is based in Grenoble, a hub for research and technology, ideally located in the heart of the French Alps (just 3 hours from Paris/Provence by train, 1 hour from Lyon international airport and 1 ½ hours from Geneva). It is important for us that our staff achieve a healthy work-life balance. We therefore offer home working (under certain conditions), generous annual paid leave entitlement and a host of other benefits that you will discover when you arrive! Prospects: We guarantee you a secure permanent position based in Grenoble in a multicultural scientific environment. Benefits: We offer generous social benefits (expatriation allowance, excellent health cover), moving and relocation assistance (under certain conditions) and an annual productivity bonus. We also offer language courses for you and your partner and subsidies for the use of public transport and the staff canteen, as well as for holidays and a variety of cultural and sports activities. For more details, visit https://www.ill.eu/careers/working-at-the-ill/employment-conditions Sounds interesting? Then why not take your next career step with us by applying online - preferably in English - via our career portal by 01.03.2026, quoting reference number 26/07. Please note that all applicants are subject to administrative screening (background checks). For this post, medical fitness is required. We are committed to equal opportunities and diversity and therefore welcome applications from all suitably qualified candidates. Please also note that the final round of interviews will take place on site during the first week of April.