Arbetsbeskrivning

Aivivid is a digital security company that delivers tailored IT infrastructure and cybersecurity solutions to a global client base. We specialize in designing, deploying, and managing secure, resilient digital environments that meet the unique needs of each client. Our team of experts leverages cutting-edge technologies to monitor, manage, and protect our customers' networks from evolving threats.

We are currently seeking a Project Coordinator to join our team. In this role, you will play a crucial part in coordinating projects, managing budgets, and engaging with various stakeholders to support our delivery of managed and unmanaged cloud infrastructure. This opportunity is ideal for a detail-oriented professional, an analytical mindset, and a passion for cybersecurity and AI. Join us and help drive innovation in a fast-growing industry.

In this role, your contributions will ensure smooth project operations, alignment with client needs, and the effective delivery of our managed and unmanaged cloud infrastructure.

What You’ll Do

• Coordinate projects by planning, organizing, and managing schedules, resources, and deadlines to ensure timely delivery and alignment with company goals.
• Serve as the primary point of contact for project updates, providing status reports to internal and external stakeholders, and ensuring team members are aware of critical milestones.
• Support stakeholders by actively communicating project progress, addressing their needs, and fostering engagement through project-related communities.
• Manage project documentation, including agreements, financial records, and operational reports, ensuring accuracy and completeness.
• Oversee project budgets by tracking expenses, preparing financial reports, and coordinating with external accounting firms for bookkeeping and tax purposes.
• Handle logistics such as managing supplies, coordinating shipping, and resolving practical issues for clients and the team.
• Ensure quality assurance by tracking project milestones, updating documentation, and collaborating with clients, subcontractors, and engineering teams to maintain high standards.

You Are

• Technically Skilled: Proficient in offline and online productivity software (e.g., LibreOffice, Microsoft Office, Office 365) and experienced with project management tools like Basecamp, Trello, or Jira.
• Knowledgeable in IT and Design: Background in AI or network security is preferred.
• Effective Communicator: Excellent verbal and written communication skills in English and Persian (Farsi), with a strong ability to share knowledge and work collaboratively as a team player.
• Proactive and Adaptable: A proactive learner with a drive to develop IT skills, adapt to different workflows, and maintain curiosity and self-motivation.
• Organized and Detail-Oriented: Skilled in writing and analyzing detailed reports, prioritizing multiple tasks, and managing projects independently or collaboratively.
• Resilient Under Pressure: Able to handle stress effectively while ensuring smooth execution and delivery of projects.
• Additional Qualifications: A Swedish driver’s license.

Why Join Us?

Join a forward-thinking team in cybersecurity, where you’ll work in a flexible, collaborative environment. You’ll have the freedom to experiment with different techniques on diverse projects, promoting both professional growth and innovation.

To apply, please submit your resume and a cover letter in English, demonstrating your skills and interest in the role. Note that this position is based in Stockholm and requires in-person participation in meetings, training, and conferences. If you have any questions do not hesitate to contact us.