Arbetsbeskrivning

Who are we? Volvo Cars is a company on a mission; to bring traditional car manufacturing into a connected, sustainable and smart future. Since 1927, we have been a brand known for our commitment to safety, creating innovative cars that make life less complicated for our consumers. In 2010, we decided to transform our business, resulting in a totally new generation of cars and technologies, as well as steady growth and record sales. Today, we’re expanding our global footprint in Europe, China and the US, and we’re on the lookout for new talent. We are constantly pushing our own skills and abilities to drive change in the automobile industry like never before. We are looking for innovative, committed people to join us in this endeavour and create safe, sustainable and connected cars. We believe in the power of people and will challenge and support you to reach your full potential. Join us and be part of Volvo Cars’ journey into the future. Let's introduce ourselves We are looking for a responsible Business Support to assist parts of the Communication management team in a timely and professional manner. You will provide high-quality administrative and clerical assistance to top-level executives.  What you will do Main duties include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has previous experience as an Executive Assistant and is familiar with office management technologies.  Ultimately, you should be able to identify and address the needs of senior managers and perform administrative tasks to ensure our company’s workflow runs smoothly.  What you will bring As a Business Support professional, your role involves coordinating the daily calendars of senior managers, planning appointments and events, and organizing logistics for selected Communications forums. You act as the point of contact between executives and employees or clients, create regular reports, and update internal databases.  Additionally, you make travel arrangements, manage phone calls and emails, and facilitate internal communication by distributing information and scheduling presentations. You also suggest more efficient ways to run the office, troubleshoot malfunctions, and review and recommend changes to company policies. Requirements •    Proven work experience as an Assistant or similar role  •    Knowledge of office procedures  •    Solid experience with office management systems, ERPs and MS Office  •    Familiarity with online calendars and cloud systems  •    Experience using office equipment, including printers  •    Strong communication and networking skills  (via phone, email and in-person)  •    Experience exercising discretion and confidentiality with sensitive company information  •    Excellent organizational skills with an ability to think proactively and prioritize work  •    High school degree; additional qualifications as Personal Assistant are a plus