Arbetsbeskrivning

Veritaz is a leading IT staffing solutions provider in Sweden, committed to advancing individual careers and aiding employers in securing the perfect talent fit. With a proven track record of successful partnerships with top companies, we have rapidly grown our presence in the USA, Europe, and Sweden as a dependable and trusted resource within the IT industry.

Assignment Description:

We are looking for a Senior Site Administrator to join our dynamic team.

What you will work on:

• Facilitate communication between Senior Leadership and various departments/functions.
• Collect and analyze data to provide recommendations on administrative policies and processes.
• Provide administrative support, solve problems efficiently, and follow up with staff for detailed information.
• Coordinate and manage the Site Leadership calendar, ensuring meetings and schedules are followed.
• Draft correspondence, create reports and presentations, and maintain records for internal boards and committees.
• Book and coordinate meetings, prepare agendas, and handle meeting minutes.
• Arrange travel and manage visit planning for Site Leadership.
• Lead workshops, manage smaller projects, and drive new initiatives within the site.
• Ensure materials for signature are accurate and comply with policies and procedures.

What you bring:

• Strong judgment, written and verbal communication, and organizational skills with a high attention to detail.
• Ability to manage and prioritize multiple, rapidly changing priorities while maintaining balance.
• Strong ability to anticipate needs and proactively gather necessary information.
• Ability to work confidentially and maintain professionalism in a fast-paced, complex environment.
• Collaborative skills to work effectively with internal and external stakeholders.
• Ability to work independently and manage leadership-level interactions.
• Proven leadership skills, including leading workshops, managing projects, and connecting with management.

Qualifications:

• Strong experience in administrative and management processes.
• Solid understanding of business communication principles.
• Fluency in both Swedish and English.
• Knowledge of administrative policies, procedures, and systems, including travel and expense reporting.
• Proficiency in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint), Adobe Acrobat, SharePoint.
• Experience with budget work, archiving, and purchasing routines.