Are you an organized and detail-oriented individual with a knack for multitasking? Do you thrive in a dynamic environment and enjoy working closely with others? Then this might be the perfect opportunity for you!

About the position

We are looking for an Administrative Officer for our client, an independent and important agency of the European Union. This position will report to the Head of Section Executive Office. The position is based at the client’s office just north of Stockholm.

Your daily tasks

As an Administrative Officer, you will have two main areas of responsibility:

PRIME administration support:

• Regular quality check of data available in PRIME (planning and monitoring system), pro-active investigation of observed issues
• Day-to-day support to the users: recording instances of support reported by the users, assistance in correcting data in line with the system’s data logic and applicable workflows
• Participation in PRIME daily stand-ups and follow-up on assigned tasks
• Production of reports and analyses to support the management
• Training to individuals and user groups on PRIME: support to the development of training material, preparation of training sessions, and communication
• PRIME User Manual and other user instructions: finalization of drafts in coordination with relevant functions in the Centre and management of updates in line with PRIME further development

Work Programme planning support:

• Assist in the organization and follow-up of planning meetings, including summary notes of meetings
• Support timely preparation of SPD (Single Programming Documents) documents: coordination with Units to secure timely inputs, quality check of texts, overall document review, preparation of draft presentations for Management Board meetings
• Support in drafting/updating instructional documents related to planning
• Support internal communication activities related to planning, including preparation of news items, information pages on ECMP, Q&A sessions

Your characteristics

We are looking for a candidate who possesses strong teamwork abilities and can effectively collaborate with colleagues to achieve shared goals, even under tight deadlines. The ideal candidate will have exceptional organizational and coordination skills, enabling you to manage multiple tasks simultaneously while maintaining a high level of accuracy and attention to detail. Your ability to prioritize tasks and maintain focus in a fast-paced environment is essential for ensuring the smooth operation of our processes and the timely completion of all responsibilities.

Does this sound exciting?

We look forward to reading your application!

Note! For this position you need to provide us with a curriculum vitae in English and in the Europass CV template (https://europa.eu/europass/sv). We also need a letter of motivation, explaining which job specific expertise and personal characteristics you can bring to the job (of maximum 1 page).

Qualifications:

• Work experience of at least 3 years in the fields related to business administration and data management
• Excellent data analysis skills
• Very good MS office skills, including advanced knowledge of Excel
• Excellent communication skills, both spoken and written English

Meritorious

• Experience in financial data management

Contract type and hours

Full-time consulting assignment until 2024-12-31. Start as soon as possible.

Application

Please apply on our website perido.se/lediga-jobb/. Click on the apply button in the job ad and fill in your information and attach your CV. We recommend that you submit your application as soon as possible as selection is ongoing. Note that certain information regarding the assignment and/or the client company may have been deliberately disclosed from the advertisement. If your profile matches what we are looking for, the responsible recruiter will give you all the information you need.

The recruiter responsible for this position is Jennifer Berglund, you can reach her via [email protected]. You can find answers to most questions or concerns at perido.se/vanliga-fragor/. If you still haven't found the answer you are looking for, you are most welcome to contact us at [email protected] and one of our recruitment communicators will answer you. Always enter the reference number 34785 in the subject line. Please note that we only accept applications through our website and that we are unable to provide updates on your application status.

About Perido

Why are we called Perido? It is from the Latin word Peridoneus which means "well matched". Matching our consultant's competence and career focus with our clients' needs is what we do best! Perido is a consulting and recruitment company in the white-collar sector that helps you to the next step in your career and our vision is for everyone to thrive and be engaged at work. We have grown steadily since the start in 2003 and have over 1500 employees across the country, of which about fifty works at our offices in Stockholm and Gothenburg. As a Perido consultant, you become an important part of our organization and you grow together with us by strengthening our clients' organizations with your skills. Please visit our website www.perido.se for more information.