Office Coordinator

Antal platser:
Yrkesbenämning: Administrativ assistent
Publicerad: 2019-10-07
Sista ansökningsdag: 2019-10-31
Stad: Stockholm 
What you will do The Office Coordinator will organize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency and safety. The Office Coordinator is responsible for maintaining ongoing office communication using various channels, streamlining administrative procedures, inventory control, office supervision and task delegation. Please note this role will require to work 50% as the Office Coordinator and another 50% working on the multiple projects and providing admin support to different functions, hence there is potential for further development. We are looking for candidates who are passionate about their work, but more importantly passionate about people & culture, passionate about doing the right thing and about creating a best in class employee & office experience. The ideal candidate possesses strong interpersonal and social skills and thrives in a cross-functional, dynamic environment. This individual has worked in a fast-paced environment in addition to having experience with office management. This role demands working closely with all departments and local leadership, to execute an office operation initiatives and services to meet Pierce’s business objectives. Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. Responsibilities - Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands - Organize and schedule meetings and appointments - Partner with HR to maintain office policies as necessary - Organize office operations and procedures - Coordinate with IT department on all office equipment for existing employees and new joiners - Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time - Manage contract and price negotiations with office vendors, service providers - Provide general support to all visitors - Responsible for developing and implementing health & safety office policies by setting up procedures and standards to guide the operation of the office - Maintain a safe and secure working environment - Participate actively in the planning and execution of company events - Responsible for ensuring office financial objectives are met by supporting preparation of annual budget for the general office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise - Responsible for developing standards and promoting activities that enhance operational procedures - Ensure security, integrity and confidentiality of data - Design and implement office policies and procedures - Coordinate schedules, appointments and bookings - Monitor and maintain office supplies inventory - Being an active player in shaping Pierce’s culture - University degree or equivalent. - Proven office management, administrative or assistant experience - Knowledge of office management responsibilities, systems and procedures - Knowledge of clerical practices and procedures - Excellent time management skills and ability to multi-task and prioritise work - Attention to detail and problem-solving skills - Excellent written and verbal communication skills - Strong organizational and planning skills - Proficient in MS Office - Verbal and written fluency in English and a good level of Swedish Who you are: - Ambitious and energetic - Curious and positive - A good communicator - Natural team player but with a dose of assertiveness - Strive to learn new things - Highly determined and commited to improvement - Dedicated, responsible and sociable - All-rounder with enhanced networking skills What we offer: - Social and industry events, fikas, Summer & Christmas Party - Healthy snacks, fruits and joint breakfast - Access to Benify with broad range of offers including gym membership and many more - Flexible working arrangements and family friendly policies Please make sure to send your CV & Cover Letter in English to be considered for this vacancy! Pierce AB is the ecommerce company that has grown to become Europe’s biggest online retailer for gear and accessories within Motorcycles and Snowmobiles. We do this throughout Europe through our shops 24MX, XLmoto and SledStore. The company is in an amazing growth spurt, growing by more than 40% yearly, always with black numbers on the last row. At the beginning of 2009 we were a team of 4, today we are more than 350 international professionals, committed to giving our customers across 17 European markets a huge range of products and an extraordinary level of service. Our turnover during 2017 was 60 MEUR, up 45% from the year before. During 2018, Pierce has acquired the spanish e-tailer Motobuykers as well as MX Vice, Europe's largest online community for motocross. It started with passion for our sport, was driven by the enthusiasm of our staff and we still dare to reach out for more with love and dedication for our customers. Join us on our quest to become the most admired retailer within the motor industry and shape the way motor enthusiasts shop by offering a state-of-the-art online shopping experience built on passion, professionalism, and a good dose of rebellious spirit. We are passionate about riding motorcycles and have an exciting program for employees who want to learn to ride or get more involved in motorsport

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