Senior Administrator

Antal platser:
Yrkesbenämning: Chefssekreterare
Publicerad: 2019-08-12
Sista ansökningsdag: 2020-01-29
Stad: Malmö 
For our client we are looking for a Senior Administrator. Job description: - Co-ordinate CSO's agenda, manage incoming requests, both internal and external (e.g. external partners and speaking requests) - Organise relevant meetings, e.g. bi-weekly Group Sustainability MT, bi-monthly SMT and bi-annual sustainability committee etc. This includes room bookings, preparing agenda and pre-read, printing material for CSO, writing meeting minutes and follow up on actions and decisions. You are a permanent invitee to these meetings. - Support matrix and other team members with bigger team meetings they organise (e.g. annual sustainability matrix meetings). - Administrative support to CSO: travel and hotel bookings, VISA applications, TEC and approve direct reports' TEC, approve invoices on behalf of CSO, and personec team monthly report. - Administrative support to team: secure e.g. updated organisational charts, distribution lists, common folder and workplace, prepare announcements of new and leaving team members, arrange access to various systems and attest Ishop. As well as archiving of documents, common storage basecamp in Hubhult. The scope of the consultant services is to assist in.. Mostly in secretary support to Chief Sustainability Officer, Pia Heidenmark Cook. Tasks will also include elements of general business and coordination support to the Group Function Sustainability (60 people), such as updating organization charts, reviewing invoices, answering questions on how to order certain things e.g. phones and laptops. Desired knowledge, experience, competence skills etc: - Ability to prioritise your tasks, and are happy to take responsibility and make decisions when needed. - Structured mindset, ability to stay focus when many things are landing on your desk. - Good in keeping the overview and see how things are connected in the bigger picture - i.e. consequence thinking and quick in making adjustments. - Familiar with top management positions and leadership roles. Most important things: 1. Several year's experience of secretary work and passion for service and administration (4-7 years experience) 2. Experience in working with top management positions (1-3 years experience) Start: asap Duration: 2019-11-15 Location: Malmö Work load: 100 % Working language: Swedish, english

Information om jobbet

Arbetstid & varaktighet
  • Heltid
  • 3 - 6 månader
  • Vanlig anställning
  • Fast månads- vecko- eller timlön
Besök hemsida